Auto-Forward G-mail messages to other mail addresses…

Gmail offers an easy mail forwarding option that lets you auto-forward incoming messages to another email address. You define a rule (or filter) and any incoming mail that matches the filter is automatically forwarded to another address.

There are however some limitations in Gmail’s auto-forwarding feature:

1. You cannot auto-forward old emails. For instance, if you have a bunch of old emails that you would like to send to your EverNote or Instapaper account for archiving, you’ll have to manually forward them one-by-one as auto-forward only works for new incoming emails.

2. You cannot auto-forward to a non-verified email address. When you set up auto-forward in Gmail, it sends a verification message to the other email address before you can forward messages to that account.

Gmail Auto-Forward with Google Docs

If you would like to auto-forward Gmail messages (including the older emails) to another email address in bulk, or if you would like to forward them to another address without confirming, Google Docs can help you overcome those limitations very easily.

The trick is simple. You set up a trigger in Google Docs that watches some of the labels in your Gmail Inbox and as soon as it finds a message, it auto-forwards it to a designated email address. You just have to set it once and it then runs in the background without requiring any manual input.

Setting up Mail Forwarding – Step by Step

Create a copy of this Google Sheet in your Google Docs account and fill the columns A and B. You should put valid Gmail Label Names in column A and the corresponding auto-forward email address in column B.

Go to Tools –> Script Editor –> Triggers –> Current Script’s Trigger and Add a new Trigger. Set the Event as Time-Driven and choose either Minutes or Hours for the duration. If you want near-instant mail forwarding, set the timer to Every Minute.

Since you are running this Google Docs sheet for the first time, you’ll have to authorize it to access your Gmail account. Just follow the authorization prompts to grant Google Docs access to your Gmail.

That’s it. You can close your Google Docs sheet and it will magically forward your Gmail messages that are in particular labels. Once the message has been forwarded, the label will be removed automatically.

To quickly summarize, you set up one or more “watch” labels in Gmail and any emails that you add to these labels are automatically forward to the corresponding email addresses as you have specified in the Google Docs sheet.

This Google Docs based auto-forwarding method will work for both plain text emails as well as HTML mails that have attachments but there’s one limitation – the size of individual email messages that you are auto-forwarding should not exceed 20 KB. This is a requirement of the Google Apps Script service.

Also, mails forwarded through Google Docs will still count towards your Gmail’s daily sending limit which is around 500 messages per day.

Access Gmail Offline with Offline Google Mail

If you suffer from frequent internet connectivity issues, which in turns affects your work with Gmail, you could now try Offline Google Mail from Google.com. This wonderful application from Gmail, lets you read your emails even without an internet connection. Let us find out how it works.

Let us take an example. You log in to your Gmail account and come across some important emails. You read a mail, need to reply urgently and all of a sudden you lose your internet connection. Now that could be frustrating! So how do you access Gmail account offline? Use Offline Google Mail or Offline Gmail!

How to install Gmail Offline

Installing Gmail Offline requires hardly any effort, just visit the Chrome store to find this application and add it to your browser.

To launch this application just click the “Apps” tab on browser default section. The application is installed on your browser as a plugin. As soon as you log in your Gmail account through this app, this client side application stores all the emails on to your PC in a temporary storage. These emails can be available for later references independent of internet connectivity.

Download: Offline Google Mail

Gmail Has a Daily Limit on Sending Email

 Gmail imposes a limit on the attachment size (20 MB) and the overall storage space (6 GB and growing) but there's also a daily quote on sending email.  Break the rules and Google will disable you Gmail account temporarily without any warnings.

So while sending an email message to a large group of friends using Gmail, read the following rules to avoid temporary shut-down of Gmail:


Rule 1. If you access Gmail via POP or IMAP clients (like Microsoft Outlook), you can send an email message to a maximum of 100 people at a time. Cross the limit and your account will be disabled for a day with the error "550 5.4.5 Daily sending quota exceeded."


Rule 2. If you access Gmail from the browser, you may not address an email message to more than 500 people at a time. Try adding any more recipients in the To, CC or BCC field and your Gmail account will get probably disabled for 24-72 hours. Error: "Gmail Lockdown in Secton 4"


Rule 3. Always double check email addresses of recipients before hitting the Send button in Gmail. That's because your account will get disabled if the email message contains a large number of non-existent or broken addresses (<25 ?) that bounce back on failed delivery.


Rule 4: This is slightly unrelated but still important - Google will disable your Gmail account permanently if you don't check your Gmail email for a period of nine months. All the stored messages will be deleted and you Gmail address (user name) may be released for others to grab it.

The Top 3 Webmail Providers..

Gmail, Yahoo! Mail and Windows Live Hotmail are the three most popular web based email services around but which is the largest of them all?

The last public stats, released by Comscore in September 2010, suggested that Hotmail had 362 million users, Yahoo! Mail had 273 million while Google’s Gmail was a distant third with 193 million users.

The figures would however be a lot different an year later.

MailChimp, the email marketing company that delivers around 2 billion emails per month, including this blog’s newsletter, analyzed the webmail domains of all their outgoing mail traffic and the results reflect quite an interesting*, if not very surprising, pattern.

Hotmail is still the king among web email providers but Gmail is quickly catching up – in fact the volume of email messages (~249.2m) that were sent to the gmail.com domain in July 2011 was very close to the Hotmail volume (~250.8m). Yahoo Mail isn’t growing at the same rate as the other two services.

The MailChimp numbers do not represent the actual user base of the various email providers but if we look at them relatively, they do give an idea of the overall trend.

Technorati Tags: google,gmail,news,information,mailchimp,yahoo mail

Google in its mid-life crisis!

Few days back, read an article about Larry Page, Founder and now-CEO of Google attempting to pull Google out of its mid-life crisis. The article headline was catchy, but no justification of what exactly is this mid-life crisis about.

1. Search
Yes – Search. Google’s core product is facing threat from another format of search: Real-Time Search.
Google continues to add more capabilities to index real-time information to its search algorithms; but fails to realize that traditional web-index based search is different from real-time search. Last year (April 2010), in its caffeine update Google claimed to provide 50% more fresher results. Nov 2011 it rolled out another set of changes to its search algorithms that affects 35% of all search queries. Again same month, it was discoveredthat Google started indexing comments on Facebook.
In real-time search, the context in which the information retrieved is no longer valid after sometime. In case of Twitter it does not last beyond a day. Or a week? Same with Facebook. At this same point while consumer search for this information on Google – it is impossible to figure out the context of that search query – real-time info or traditional.
Example. Apple launches its next smartphone – iPhone 5. Consumers looking for “smartphone” on Google Search are shown iPhone 5 results, even when they are not looking for it.

Methods of information indexing, querying, trending, and even consumer mindset for real-time search are different than traditional search. Google may end up killing product experience of Traditional web search with such attempts.
Content index based web search & real-time information search are different products. If Google intends to capture a mind-share of Real-Time web search; it needs to build a different product.
2. The Rise of Discovery Platforms
For years, Search was our only means to discover websites, content, products, services. Google was our gateway to the Internet.
Today, with social networks like Facebook, Twitter, LinkedIn and similar; consumers are discovering more and relevant websites, content, products or services. They come to us with recommendations, shares, comments from our contacts – and are more relevant. Interpret this as – Google is no longer the only discovery mechanism.
User adoption for Social Networks is increasing; they continue to have high mindshare and also consumers are spending more time on social platforms today. In addition to this, a whole new wave of innovative products are launched on top of Social Graphs enabling contextual discovery.
Social discovery methods are threat to Search.
3. Social
After 750+ Mn users on Facebook, 380+ Mn on Twitter, 115+ Mn on LinkedIn; Google now does understand the importance of having a Social Product.
Its earlier attempts – Orkut, Buzz, Wave failed. It is making a big push with Google+, trying to create a new Social Graph, without realizing that they are already established.
Social Graphs are reflection of our Social Relationships in real world. And they are:

• Close Relationships: Facebook
  Family, Friends – People you know personally!
• Professional Relationships: LinkedIn
  Colleagues, Partners, Business Relationships
• Loose Relationships – Twitter
  Celebrities, Domain Experts. People you know, but they may not know you.

There is no room for creation of another graph. And for Google+, I strongly believe that it will fail again as it is still miles away from being a great social product.
On other hand – Spotify, Netflix, Hulu and many other products and startups are riding the Facebook Open Graph / Social Graph to increase social engagement and usage. While Google is missing the opportunity by not leveraging Facebook’s reach for its own products like YouTube, Google News and similar.
Social is not in Google’s DNA.
4. Continued Fascination with Google+
The rule to build successful products is – “Build quickly, learn, build, deploy. Doesn’t work, discard. Start again.” Google taught us this rule; and is now breaking it again and again.


Google should rather focus on building Google+, showing users the value proposition in this platform. Instead it is doing its biggest mistake – forcefully including Google+ in its other products. And in this process killing the user experience and usability of its successful products.

• Search:  Introduced Google+ profiles of users who shared respective URL in search results.
• Adwords:  Introduced the +1 button to Adwords display advts.
• YouTube: Introduced videos shared by Google+ users on YouTube homepage.
• Gmail: Introduced notifications on Google+ updates on Gmail header toolbar.
• Google Reader: Introduced sharing options, adding users to Circles from Google Reader.

In any of the above products, Google+ additions are not enabling any core-feature of the main product. These would have been great things to do if Google+ had proved its own value to users. Google is simply leveraging successful products to promote Google+.
Didn’t Yahoo try his before – everything Yahoo. I didn’t work earlier, it will not work now.
5. Fixing whats not broken
Google wants to act fast and speed up its innovation. While doing this, it is actually fixing whats not broken.
Gmail -

• The new design update Google is planning to push to all its users – is uncalled for. The functional updates are great thing to do, but the changes to its look are at the expense of product usability and could have been avoided.
• Google announced launch of a very buggy version of its Gmail client for iOS; and recalled the same from app stores within hours.
• Stops support for native Blackberry App. While Blackberry itself is on a decline, it still has a significant 19.7% share in US smartphone market and continues to grow in countries like India.

Search -

• Started with its Caffeine roll-out in June 2010 to include fresh content.
• In Nov 2011 – it pushed another big roll-out that impacts 35% of search queries.
• Labnol discovered that Google is now indexing Facebook comments.

In search of freshness, Google is playing too much with its core search product. As mentioned earlier in this post, Real-Time search needs to be a different product.
Google Maps -

• Announced pricing for Maps API High-volume usage.
• Location is a key to future product innovation on top of Maps. This move is likely to affect a lot of startups innovating on top of Google Maps.

YouTube -

• Homepage displays videos from People you follow on Google+

Google is also implementing design standardizations across all products – Search, Gmail, Reader, News, Books and more others. Google is killing uniqueness of its products by standardizing its look and feel and continuing with its fascination of Google+.
6. Siri
It may not be easy for anyone to dismiss Siri as a feature on iPhone 4S. Siri is not just voice recognition; it is another input methodology. Siri’s natural language interaction is far more superior than the syntax driven VA (Voice Actions for Android). VA is anywhere between 1-2 years behind Siri. That is a (HUGE) advantage Apple holds.
As the technology improves, one can start talking to Siri as -

• “Siri, search for ‘MP3 Player’, take me to the best result!”
• “Siri, show me the map of Mumbai.”
• “Siri, who is offering the lowest flight ticket from Mumbai to London.”

There are infinite possibilities what Siri can develop into quickly. Most importantly – the potential it holds can make many Google products and services around it irrelevant, like -

• Search – Ability to discover new websites and relevant services without using Google Search.
• Adwords – Google relies on clicks for monetization. Siri means no clicks, just talking.
• Maps – No longer view maps while driving, Siri will look up to them and speak out the directions.
• SEO – What happens to the SEO ecosystem around Search? Will the new optimization be SVO (Siri Voice Optimization)? How will it work?

Google mastered the standard text-input methodology on Internet (Computers + Mobile). But the threat from Siri is Real. Of all challenges Google faces, Siri is the biggest. The last known big transition for input methodology was finger-based touch inputs (introduced with iPhone). In last couple of years, it replaced traditional keypads on all smartphones.
Siri should be a big bouncer to folks at Google; caught them off-guard and completely unprepared.
7. Android v/s iOS
Google scores a big thumbs up with Android capturing 43% of US smartphone market. Apple lost opportunity in developing countries due to its high-priced iPhones while Android phones & tablets flooded the markets with price points from $75 to $1000.
In my own view – I find Google strategy to enter smartphone market extremely fascinating. Samsung, Motorola, HTC, LG and many others were excellent hardware manufacturers with poor software / applications / user experience capabilities compared with Apple or even Nokia. Google gave what these partners lacked – an mobile operating system and ecosystem of applications.

Distribution of Android phones provided Google the opportunity to monetize the mobile search queries. Current trends in mobile are slightly more inclined towards building Apps & HTML5 websites, most developers and product companies want to ensure a seamless experience on phone and also presence with a native client. Google also aligning itself by directing mobile publishers to Adsense and enabling AdMob for Mobile applications.
Google acquired Motorola Mobility to debut itself as an Software+Hardware play (like Apple?). But it may have limited or no advantage with its own hardware play (through Motorola) as it will face tough questions from global Android partners like Samsung, HTC, Sony, LG and others who are responsible for large distribution of Android OS and its popularity. For now, the Apple dream may look difficult.
There are also few more challenges facing the Android ecosystem -

• Apple still largest and extremely focused contender with its one-phone market strategy for iPhone
• Android being open; Consumers have a huge choice for Android phones from $75 to $750.
• Only differentiation between Android phones are hardware capabilities; hardware edge is tough to maintain.
• Brands like Samsung, HTC, others will require to have devices at all price-points to ensure growing market share. Only significantly high volumes will bring profits.
• Tough competition on price from Chinese and low-cost android phone manufacturers.

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8. Monetization
2004: Google’s largest contributor to its Revenue: Adwords
2011: Google’s largest contributor to its Revenue: Adwords
In 2004, Advertising was only large scalable online monetization model. In the quarter Google debuted on Nasdaq; Amazon reported profit of just $54 Mn.

In 2011, there are various scalable monetization models:

• Online Advertising / Search & Display (Google)
• Online Advertising / Social (Facebook, LinkedIn & similar)
• Mobile Advertising (Google, InMobi & others)
• Local Advertising (Groupon, Foursquare & similar)
• eCommerce (Amazon & others)
• Enterprise, CRM (Salesforce, Box.net & others)
• App Stores (Apple)
• SaaS Products (Dropbox, Evernote, others)
• Payments (PayPal, Square, others)
• Smart Computing Devices / Tablets, Kindle, Smartphones (Apple, Amazon, others)

Multiple scalable monetization models evolved over last few years. Google unfortunately has not moved beyond Adwords.
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9. Lack of Innovation
Over years, Google is struggling with innovation. Many existing and high potential products are on decline.

• Blogger: Introduced the world to blogging. Lost battle to WordPress, Tumblr, Posterous.
• Google Books: eBooks store of the World? eBook for Android phones?
• Google Docs: Never really went beyond Gmail attachments. Evernote? Box.net?
• Google News: News recommendation service or aggregation. Pulse?
• Google Apps: Endless opportunities in Enterprise services.

Google also abandoned or mis-managed on some the big ideas -

• Chromebook:
  Post launch announcements, not much has been heard about Chromebook project. If Chromebooks were built to optimize over web, why did it not follow the Android platform? Ideally it should have built and optimized version of Android for laptops & tablets (Android 3.1 Honeycomb for tablets came much later).
• Orkut:
  Google never realized the potential of Social until too late. Orkut which could have been the default Social Networking destination for world, never innovated beyond UI changes and probably never got the resources that it deserved.
• GDrive:
  Google was to launch an online drive for storage back in 2007; much ahead of Dropbox’s launch. The project was abandoned and Google is reportedly working on its revival once again post Dropbox’s success.

Over years multiple products have evolved that Google has not paid attention to. Some of the hottest startups and businesses today are in product domains like – Multiple SaaS domains, Social Commerce, Social Products, Local Businesses and so on.
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10. Failure to execute Acquisitions
If you can’t build it, acquire it. Google has done some awesome job with many of its acquisitions, but unfortunately not the ones in Social. The big lost opportunities here are Aardvark, Dodgeball and Jaiku.

• Jaiku:
  An micro-blogging service that launched well before Twitter and acquired by Google in Oct 2007 had the potential to be Twitter or a tough competition. Twitter today has over 380+ Mn users and valued at an estimated $8 Bn.
• Aardvark:
  An social QnA service created before Quora was acquired by Google for $50Mn in Feb 2010 had enough time to learn and innovate. Google announced its closure in Sept 2011. Lost opportunity – Quora is now valued at over $1 Bn.
• Dodgeball:
  One of the earliest location based social products for mobile was acquired by Google in 2005 and discontinued in 2009. Dodgeball’s founder Dennis Crowley launched Foursquare which is one of the hottest location based products today with over 10 Million users.

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Ending Notes
Design standardizations that kill identity of products. Inability to build competitive products and match speed of innovation. Failed attempts at Social Networking. Fascination to promote / push Google+ through its successful products. Failed acquisitions.
Google is currently showing all signs of being the next Yahoo. At this pace, engineers will sense more challenges and opportunities to innovate outside of Google. Its not too late, but yes – Google is in its mid-life crisis.
Concluding Notes for myself and other startups – “Don’t try to do something in everything. Rather focus on doing everything in something.”
[About the author: Guest article by PJ, entrepreneur building a Social Product in stealth mode. Article reproduced from his blog.]